The post 6 reasons Excel doesn’t cut it as a recruitment CRM / ATS appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>Since its introduction in 1985 Microsoft Excel has become one of the go to applications for all manner of business / data related tasks. Straight out of the box Excel is a great tool for storing and sorting relatively uncomplicated data and with advanced knowledge Excel is capable of much more. But is it capable of effectively managing the requirements of a modern day recruitment professional?
6 reasons Excel doesn’t cut it as a recruitment CRM /ATS:
1. Data storage, presentation and search
Excel can store a massive amount of simple data (4.3808666e+12 cells!). The quantity of data Excel can store is not the issue it is the type of data, the way data is presented and the search-ability that limits recruitment professionals.
Ideally every candidate in your database will have a CV linked to his or her profile, which will need reformatting before sending to companies. Dependent on the position they may also have other documents such as a portfolio. If you are working from Excel you will need to jump between multiple programmes and have an extremely organised filing system to avoid misplacing vital information. As new candidates register data will quickly accumulate making it increasingly difficult to find what you need, when you need it.
Create an Excel spreadsheet with several thousand populated rows and try searching / scrolling. Be prepared to wait as your computer catches up.
2. Collaboration and privacy
Companies with multiple recruiters often utlise Cloud storage applications such as DropBox to share documents. Standard Excel documents are limiting as they can only be edited by a one user at a time. Documents downloaded from Cloud storage, edited and then placed back onto the network often result in lose of data as changes from users are overwritten.
At times you may want to hide specific data from a selection of users. Within Excel you can password protect individual sheets but this is no guarantee the data is secure. A simple Google search will reveal free downloads that can bypass Excel’s password protection. A potential issue if you are using Excel to store sensitive information.
3. Data back up and recovery
As client and candidate data is integral to the success of recruitment, it is vital information is backed up regularly. Excel’s Auto-save functionality can back up data as you work but does not safeguard your data. What happens if the file corrupts or the machine you use crashes, or worse, stops working completely?
Backing up and recovering data when using Excel will require setting up a shared network or relying on more manual methods such as email and external hard drives.
4. Analytics and reporting
Advanced reporting and analytics helps recruiters make informed business decisions, they also help identify potential problem areas before they become an issue.
As a senior recruiter or team leader you may want to monitor the performance of staff on an ad hoc basis. Within a standard Excel workbook this is not possible without advanced understanding of key functions and formulas.
5. Admin and repetitive tasks
Inputting data to Excel can be a time consuming, manual process. If 20 new candidates register with your business 20 sets of data have to be input, 20 CVs have to be formatted and filed. The lack of automation within Excel can cause recurring tasks to take over a working day, ultimately reducing the number of deals closed
6. Integrations and workflow
Chances are if you use Excel to store data you will be using a word processing application to keep notes in addition to your calendar and an email application to manage communications.
The more time you switch between packages the more time you waste. As recruitment continues to evolve you will become increasingly reliant on multiple applications. This will create a disjointed and complex workflow, which will increase the likelihood of mistakes.
Excel is a great application that does have an array of uses within the world of business, however it is not cut out to manage the modern day recruitment workflow.
At HRS we develop recruitment software for recruitment professionals. Our solutions allow you to manage the entire recruitment workflow from a single, powerfully integrated system. With features including key task automation, intelligent CV parsing, social media and job board connectivity, powerful LinkedIn integration and two-way email management HRS is proven to drive efficiency and increase profitability.
If you would like to take a look at the latest in recruitment technology book your personal online recruitment software demo or download a HRS recruitment software brochure today.
- See HRS in action
- Download a HRS recruitment software brochure
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]]>The post Questions to ask recruitment software providers appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>Selecting recruitment software is a decision that doesn’t come around often. If your recruitment software isn’t enabling consultants to find and place more candidates it isn’t working. If you are in the market for new recruitment software make sure you ask potential providers the right questions so you know the system you purchase does the job it needs to.
Check out our top 10 questions to ask recruitment software providers:
- How will your recruitment software empower my consultants?
The outcomes determine the worth of your recruitment software. A recruitment CRM should make a recruiters life easier enabling them to the source more clients and place more candidates. When speaking to a potential provider ask what features and integrations will help your consultants during their working day. Don’t get hung up on the industries current buzzwords, find out how the solution will empower consultants.
- Do you have experience within the sector?
It is important your recruitment software provider has knowledge of the industry. Ask how the company was formed, what experience senior staff have and how they are currently involved in recruitment. You want your providers to be experienced but you don’t want to hand your precious data to a competitor that also develops recruitment software.
- Do you develop in-house or outsource?
Are you buying from the source or from a middleman? A provider that outsources development is likely to have far less control compared to a provider that develops in-house. If you need to speak to a developer or product specialist how easily could you get them on the phone?
- What platforms / devices does the database work on?
A modern recruiter works on the go and outside of traditional hours. Regardless of whether you work from Apple or Windows platforms your recruitment technology should work seamlessly across all devices as standard.
- Are future upgrades included in the price?
Recruitment software is moving at a rapid pace, to help future proof your organisation check what upgrades are planned and what upgrades are included.
- What training options are available?
Ask potential providers about their training delivery options (phone, on-site, training centre etc.) It is also worth considering what happens when you take on new staff, how will they be trained?
- What support is available?
With the right training support requirements should be minimised, however it is important support is on hand should you need it. Check what times support is available and how you can contact support representatives.
- Is it available as a Cloud solution or a server based solution?
Dependent on your IT setup and business requirements it may be more beneficial to work from the Cloud in comparison to a server based database (or vice versa). Ask potential providers which solution would be more suitable and why. If you regularly work away from the office or across multiple devices a Cloud based recruitment solution may be more suitable.
- What is the contract length and break points?
If you pick the right recruitment software you shouldn’t need to leave, but it is worth making sure you can should circumstances change. Make sure you have it in writing that you can export your data and that you aren’t locked into any over the top, lengthy contracts.
- Is the solution scalable?
If you hire additional consultants how will this affect the price? If there comes a time where you need to downsize can you cancel user licenses? Modern day software should work with your business, as your requirements change so should your software.
If you have any questions of your own let us know, leave a comment below or get in touch through Twitter, LinkedIn or Facebook.
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]]>The post Social, mobile, Cloud and Alan from the Hangover appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>Thanks to Louise and UK Recruiter for putting on another fantastic event, it was great to meet everyone that attended the Recruitment Technology Showcase and introduce you to HRS Connect!
The HRS team, myself (Keir McCarthy Alan from the Hangover) Carl and Mark had some fantastic conversations and received some great feedback during the HRS Connect speed demo sessions.
If you want to find out more about HRS social, mobile and cloud recruitment solutions or have any questions get in touch. The HRS team are on hand to help you engage more candidates, make more placements and ultimately make more money.
If you couldn’t make the event or want to have a closer look at HRS recruitment solutions head over to our dedicated recruitment software pages or book a personal screen share demo. Look forward to hearing from you.
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]]>The post The Recruitment Technology Showcase 2014 appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>UK Recruiter – Recruitment technology showcase today, looking forward to showing off the latest and greatest in recruitment software!
If you can’t make the event speak to one of our recruitment tech specialists by phone (request a call back), email (hello@gethrs.com) or chat!
If you want to find our more check out our dedicated recruitment software pages including the new HRS Connect! Manage the entire recruitment lifecycle from a single, powerfully integrated system. Engage candidates, connect with mobile, social and the Cloud.
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]]>The post UK Recruiter Tech Showcase 2014: HRS video blog appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>Off to the UK Recruiter Technology Showcase? Click play on our exhibitor video blog to find out how HRS started and how we can help take your business to the next level.
https://www.youtube.com/watch?v=hrU48o-077o
For more information on HRS and our recruitment software solutions head over to our dedicated recruitment software section. If you want to book in some time at the Technology Showcase or would like a screen share demo in the run up get in touch with our tech specialists:
- Demo: Book a screen-to-screen demo
- Email: hello@gethrs.com
- Phone: 0203 4755 775
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]]>The post iPhone 6 ready. Mobile recruitment software appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>Full access to your data via mobile devices provides consultants with increased flexibility. The ability to match candidates with available roles and search your entire database out of office hours or whist at a client site reduces a competitors window of opportunity.
If you are interested in mobile recruitment tech and the benefits it can provide your business head over to our dedicated mobile recruitment software page, if your upgrading to the latest iPhone offering fear not as HRS works seamlessly on all Apple devices.
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]]>The post Are you ready for mobile candidates? appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>The mobile movement continues to grow at a rapid pace, with candidates searching, communicating and applying for roles via a smart device it is important that your system allows consultants to respond in a timely manner.
The increase in mobile usage has not only changed the way we search and use the web, it has also significantly reduced the window in which we expect a response. With major peaks in candidate searches via mobile happening before work, during lunch and after work; timely responses are more important than ever.
Chances are you have invested in a mobile optimised website and appropriately branded social media channels, but have you considered the impact your recruitment CRM has on the candidate journey?
Allowing consultants to update records, match new candidates with available roles and search your entire database at a client site or outside of traditional business hours could be difference between missing out and closing a deal.
HRS allows your database to be truly mobile, at no extra cost. Users can log into their entire data, not a scaled down version, but the real thing on their smart device from anywhere in the world with an internet or 3G/4G connection.
Whether your office is Apple or Windows based (or a mix), HRS provides users with the full range of features. With built in user levels HRS also helps ensure your data is kept safe. You can set up your system to allow full access to relevant employees and limit access to staff that don’t need it.
For more information on HRS mobile solutions head over to our dedicated mobile recruitment software page or request a call back from one of our specialists.
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]]>The post Review: 2014 Applicant Tracking System small business report appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>Every year Software Advice, an online resource for HR and applicant tracking software, speaks to thousands of individuals and companies in the market for applicant tracking systems (ATSs). In our latest blog we take a look at the ‘2014 Applicant Tracking Report’ by Software Advice, reviewing what small businesses are using, what they are looking for and the features they desire most from their ATS.
Key findings:
- The percentage of buyers using manual methods to track applicants has decreased since 2013.
- As compared to 2013, more buyers are seeking new ATS software in 2014 to support company growth.
- 40% percent of buyers want an ATS with the ability to automatically post jobs to social media and job boards.
- 61% of buyers are still using manual methods to track candidates.
- Top reasons for purchasing ATS software include increasing efficiency, company growth and missing features.
- Other reasons for purchasing ATS software include consolidation of systems, better pricing and modernisation.
Current methods in place:
Top reasons for ATS purchase:
Top requested ATS features:
At HRS we provide cost effective, feature rich recruitment technology. Working closely with our customer base HRS products match the changing needs of the sector. Key features include:
- No long term contracts.
- All upgrades included in monthly price.
- Powerful job board connectivity, seamless integration with Broadbean.
- Intelligent CV parsing.
- Advanced LinkedIn integration. Search, parse and view candidates all from within HRS.
- Full mobile compatibility. Access your full database away from the office.
- Super fast boolean search. Search within any field in a candidate or contact record. If it’s in there you’ll find it.
If you want to take your business to the next level and grow with HRS head over to our dedicated recruitment software pages or book a product walkthrough with one of our recruitment tech specialists.
View the full report: 2014 Applicant Tracking System Small Business Report
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]]>The post HRS and UK Recruiter – Recruitment Technology Showcase #RecNet appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>Another event booked in the HRS calendar, we are off to UK Recruiter’s Recruitment Technology Showcase in October.
The HRS team are heading to the technology showcase to help recruitment professionals take their business to the next level. If you are interested in finding out about the latest developments in recruitment technology this event is for you.
The event provides an opportunity for recruitment professionals to get a look at the latest developments in recruitment technologies including CRM, online testing, multi-posting, analytics, mobile, web design, parsing, IT services, social media and fee splitting integrated tools.
If you are looking to check out the latest in recruitment technology you can book your free ticket for the event at: http://recnet16oct.eventbrite.com
For more information on the latest HRS developments see the dedicated recruitment software pages including the new mobile recruitment software section.
If you can’t make it to the event or want to have a chat in the run up request a call back from one of our recruitment tech experts.
Look forward to seeing you in October!
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]]>The post HRS and Reconverse – Building A Mobile Recruiting Strategy #RCNVS appeared first on Recruitment Software for Recruitment Professionals | HRS.
]]>HRS are on the road again, we are heading to the latest Reconverse event to discuss building a mobile recruiting strategy with leaders in, in-house recruitment.
This event will cover:
- Real Mobile Recruiting Case Studies
- Running a Mobile Audit
- Building a Mobile Strategy
- Apps – There place in the mobile recruiting world
- The ATS Issue
- Creating Mobile Friendly Content
- Much more
As mentioned in our rise of the mobile recruiter blog, companies are increasingly requiring flexible solutions that allow full access to data regardless of location or the device being used. Being able to source and place candidates on the move may be the difference between sealing and loosing a deal.
If you want find out how truly mobile recruitment software can benefit your organisation check out our dedicated mobile recruitment software page. If you have any questions or want to see HRS first hand through a 30 minute screen share request a call back from a recruitment tech specialist or book your demo today.
For those of you heading to Reconverse on Wednesday we look forward to seeing you! For full details on the event or to book tickets head over to the Reconverse website: www.reconverse.com.
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